Privacy Policy

This Privacy Policy outlines how personal data is collected and processed by Affiliprint B.V. (“Affiliprint”)

Affiliprint B.V. is registered at P.J. Oudweg 5, 1314 CH, Almere, The Netherlands.

Affiliprint is the leading international network for insert marketing and print services. We distribute vouchers, gift cards, and product samples across various platforms, including webshop parcels, magazines and mailboxes.

We understand that our visitors, advertisers and publishers value their privacy. Affiliprint is committed to protecting and respecting your privacy and complies with all applicable data protection laws.

This Privacy Policy contains important information about the following topics:

  • What personal data we may collect about you; 
  • How we will use personal data we collect about you; 
  • Whether we will disclose your details to anyone else; and 
  • Your choices and rights regarding the personal data we process.

We describe the way in which we collect and process your personal data, categorised based on your relation with Affiliprint:

  • You are a visitor of the Affiliprint website;
  • You are an Advertiser or Publisher in the Affiliprint network;
  • You are a job applicant for one of Affiliprint’s positions.

 

Affiliprint is a company that is a member of the Linehub group. References to Linehub and its group members are made throughout this Privacy Policy.

All questions and inquiries regarding this Privacy Policy and other privacy-related matters, including any requests to exercise your legal rights, can be sent by e-mail to [email protected] or post to our registered office address.

This Privacy Policy may be amended from time to time, therefore we advise you to check this page regularly.

As a(n) (potential) advertiser or publisher in the Affiliprint network, you use an account on our platform to obtain access to our services. By registering and using your account on our platform, we collect and process certain personal data of you. Below you will find more information on what personal data is processed, how this is done and for what purposes, as well as your rights concerning this data processing.

To provide our services

We may use publicly available personal data of you, that we collect in order to provide you with a proposal for our services.

When you register an account on our platform, we ask you for your name, address, telephone number, e-mail address, IP address and, if applicable, the Chamber of Commerce information and VAT number. In addition, we also ask you for your bank account number.

We will use such information for providing and/or making our services available under the contractual terms of our services (including facilitating relationships between our partners, whether advertisers and publishers and/or third-party technology partners engaged by those parties) or in the pursuit of our legitimate interest of the proper administration of our business.

Maintaining our business operations

We use your personal data to ensure that your use of the account on the platform is aligned with our terms of service and legitimate. We may process your personal data in order to prevent any (suspected) fraudulent use, to enforce our legal rights and comply with our legal obligations.

Where we reasonably believe that you are or may be in breach of any of the applicable laws, we may use your personal data to inform relevant third parties such as your e-mail/internet provider or law enforcement agencies.

Marketing to you or your company

If you are an advertiser or publisher in our network we use various forms of marketing to provide you with promotional materials about the services of Affiliprint and affiliated group companies of Linehub as well as services of advertisers and publishers operating on our network. We may process contact information that you provide to us (either via our website, through business cards, at events/conferences, through third parties, or through use of our services) for the purposes of marketing in accordance with our legitimate interests to promote our business. You can always request to be removed from the mailing lists by unsubscribing at the bottom of any marketing e-mail or by informing our sales representatives to be removed from all or specific marketing communications.

Improving and optimising usability for you and others

Our platform uses cookies and other mechanisms to collect analytical information to help analyse how the interface is used. We process this information to improve our understanding and to compile statistical reports regarding that activity. This information is not used by us to develop a personal profile of you.

When we provide our services to you, the legal basis for the processing of your personal data lies in the necessity of the performance of the contract as outlined above.

To maintain our business operations, we rely on legitimate interest as the basis for processing your personal data – to comply with our legal obligations and in case of a breach, to inform the relevant authorities.

In sending marketing communications to you regarding our services and those of our other group companies, we rely on legitimate interest to provide you with offers relevant to your business.

Group members, personnel, suppliers or subcontractors: We keep your personal data confidential, but disclose it to our group members (which means our subsidiaries and other affiliated companies in the Linehub group), our personnel, suppliers or subcontractors insofar as it is reasonably necessary for the purposes set out in this Privacy Policy.
Only other Linehub group members (companies) can independently make choices concerning the use of your personal data for marketing their related services to you.
Other suppliers and subcontractors cannot make independent use of the personal data, and have agreed to safeguard it. Activities which are carried out by third party service providers include: CRM management software (Hubspot), e-mail marketing services, website hosting, website analytics, payment services and IT support.

As required by law: In addition, we disclose your personal data to the extent that we are required to do so by law (e.g. to government bodies and law enforcement agencies); in connection with any legal proceedings or prospective legal proceedings; and in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of preventing fraud or money laundering). 

Enforcement by third parties: We disclose your personal data to third parties in order to enforce or apply the terms of agreements, to investigate potential breaches or to protect the rights, property or safety of Affiliprint, our customers or others. 

The processes surrounding information security within Linehub and Affiliprint have been thoroughly tested and rewarded with the ISO/IEC 27001 certificate through an audit. This internationally recognised certification confirms that all the requirements of an information security management system are met. It recognises and acknowledges that all data is handled responsibly and according to information security standards. The ISO certificate can be viewed on the Linehub.com website. The Statement of Applicability can also be requested there.

We are convinced that the behaviour of individuals is the most important part of security. Our employees are well aware of what is and what is not allowed when it comes to data. There is a policy on incoming data and a security and escalation protocol. This policy is part of our staff handbook and is regularly brought to the attention of all colleagues.

A second-and very important-step in data security at Affiliprint, is to store as little sensitive data as possible (privacy by design). We do not store any personal data for our Affiliate Marketing service and data, if combined, can never be traced back to a person either. Affiliprint has an advanced authorisation system, which means that only authorised personnel of a certain level can access certain transaction data.

Besides the fact that we store little data and that this data cannot be traced back to individuals, we also strive for the best security of our systems. To this end, we cooperate with professional data security companies. Besides regular checks by our own technical department, we regularly have so-called penetration tests performed. We also have standard control processes for going live with new software. This ensures that, in between penetration tests, only secure software is deployed. Our servers are managed at separate locations within the Netherlands by external hosting providers. They are ISO 9001 and ISO 27001 certified.

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.  

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Under the GDPR and other applicable data protection laws, you have the following rights:

  • request access to your personal data and information related to our use and processing of your personal data; 
  • request the correction or deletion of your personal data; 
  • request that we restrict the use of your personal data; 
  • request a machine-readable copy of your personal data or that your personal data be transferred to other IT systems; 
  • object to the processing of your personal data by withdrawing your consent.

To exercise any of your rights under data protection laws, you can send a request to [email protected].

If you are of the opinion that the way we have responded to your request or addressed your concerns is insufficient, or if you disagree with the way we process your data, you can file a complaint with the Dutch Data Protection Authority or the Data Protection Authority in your country if you reside elsewhere.

Your data may be transferred outside of the EEA in the course of the processing of your personal data being done by our trusted service providers. Where these countries have not been deemed to have an adequate level of protection under an adequacy decision of the EU Commission, we have put in place specific contracts containing the EU Commission’s standard contractual clauses (the “SCCs”) to ensure that your personal data is treated by all parties in a way that is consistent with and which respects laws on data protection, in particular the GDPR. 

When you visit the Affiliprint website, there are a few ways in which you can interact with the website and your personal data be processed for those purposes. Below you will find more information on what personal data is processed, how this is done and for what purposes, as well as your rights concerning this data processing.

To answer your enquiries sent through our contact form

When you fill in the contact form on the Affiliprint website, we will save and process your personal information in order to answer any enquiries you might have. We save this information for a maximum of 12 months after you have sent the filled in contact form to us.

By using cookies for different purposes on our website

We use cookies on our website to have our website operative, maintain different functions, provide you with relevant advertisement and monitor website usage. Please read our Cookie Policy to understand the cookies we use and to enable whether these cookies may be placed on your device or not. Only necessary cookies are enabled and placed without your prior consent.

When you fill in the contact form on the website or enable cookies through the cookie banner, you consent to having your personal data processed for the purposes outlined.

Group members, personnel, suppliers or subcontractors: We keep your personal data confidential, but disclose it to our group members (which means our subsidiaries and other related companies in the Affiliprint group), our personnel, suppliers or subcontractors insofar as it is reasonably necessary for the purposes set out in this Privacy Policy. However, this is on the basis that they do not make independent use of the personal data, and have agreed to safeguard it. Activities which are carried out by third party service providers include: CRM management software (Hubspot), website hosting, website analytics and IT support.  

As required by law: In addition, we disclose your personal data to the extent that we are required to do so by law (e.g. to government bodies and law enforcement agencies); in connection with any legal proceedings or prospective legal proceedings; and in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention). 

Enforcement by third parties: We disclose your personal data to third parties in order to enforce or apply the terms of agreements, to investigate potential breaches or to protect the rights, property or safety of Affiliprint, our customers or others. 

The processes surrounding information security within Affiliprint and Affiliprint have been thoroughly tested and rewarded with the ISO/IEC 27001 certificate through an audit. This internationally recognised certification confirms that all the requirements of an information security management system are met. It recognises and acknowledges that all data is handled responsibly and according to information security standards. The ISO certificate can be viewed on the Affiliprint.com website. The Statement of Applicability can also be requested there.

We are convinced that the behaviour of individuals is the most important part of security. Our employees are well aware of what is and what is not allowed when it comes to data. There is a policy on incoming data and a security and escalation protocol. This policy is part of our staff handbook and is regularly brought to the attention of all colleagues.

A second-and very important-step in data security at Affiliprint, is to store as little sensitive data as possible (privacy by design). We do not store any personal data for our affiliate m
marketing service and data, if combined, can never be traced back to a person either. Affiliprint has an advanced authorisation system, which means that only authorised personnel of a certain level can access certain transaction data.

Besides the fact that we store little data and that this data cannot be traced back to individuals, we also strive for the best security of our systems. To this end, we cooperate with professional data security companies. Besides regular checks by our own technical department, we regularly have so-called penetration tests performed. We also have standard control processes for going live with new software. This ensures that, in between penetration tests, only secure software is deployed. Our servers are managed at separate locations within the Netherlands by external hosting providers. They are ISO 9001 and ISO 27001 certified.

Under the GDPR and other applicable data protection laws, you have the following rights:

  • request access to your personal data and information related to our use and processing of your personal data; 
  • request the correction or deletion of your personal data; 
  • request that we restrict the use of your personal data; 
  • request a machine-readable copy of your personal data or that your personal data be transferred to other IT systems; 
  • object to the processing of your personal data by withdrawing your consent.

To exercise any of your rights under data protection laws, you can send a request to [email protected].

If you are of the opinion that the way we have responded to your request or addressed your concerns is insufficient, or if you disagree with the way we process your data, you can file a complaint with the Dutch Data Protection Authority or the Data Protection Authority in your country if you reside elsewhere.

Your data may be transferred outside of the EEA in the course of the processing of your personal data being done by our trusted service providers. Where these countries have not been deemed to have an adequate level of protection under an adequacy decision of the EU Commission, we have put in place specific contracts containing the EU Commission’s standard contractual clauses (the “SCCs”) to ensure that your personal data is treated by all parties in a way that is consistent with and which respects laws on data protection, in particular the GDPR. 

When you apply for a job with Affiliprint, your personal data is collected and processed for the purpose of the recruitment process. Below you will find more information on what personal data is processed, how this is done and for what purposes, as well as your rights concerning this data processing.

To handle your job application as part of the recruitment process

When you send in your application, we ask for certain personal data to be shared with us, including:

  • your name, address and contact details, including email address and telephone number;
  • your CV with details of your qualifications, skills, experience and employment history;
  • information about your salary expectations and notice period;
  • information about your eligibility and right to work in a certain location;
  • any additional personal data that you may share during the recruitment process.

We may collect this personal data directly from you via the application form and the CV that you are required to attach when submitting your application or through interviews and other forms of assessment.

We process your personal data to perform pre-contractual measures taken upon your request to evaluate your application, confirm your suitability for employment, and communicate with you in the recruitment process.

To provide you with job openings similar to the one you applied for

If we think that a similar job opening to the one that you applied for might be a right fit, we will provide you with information about the other job opening and invite you to apply.

To provide you with information about other future job openings

We send out newsletters with job openings for our company and those of other companies in the Linehub group.

Maintaining our business operations

Where we reasonably believe that you are or may be in breach of any of the applicable laws, we may use your personal data to inform relevant third parties such as your e-mail/internet provider or law enforcement agencies.

We have a legitimate interest to process your data in order to find the right candidate for the vacancy.

After an unsuccessful application, you have a legitimate interest in receiving similar vacancies as the one you originally applied for, because you’ve expressed interest to work for our company.

To comply with legal obligations, we shall maintain the data provided by you upon your application for a certain, limited term.

Through our advertisements and during the application process, you can consent to receiving newsletters for future job openings.

Group members, personnel, suppliers or subcontractors: We keep your personal data confidential, but disclose it to our group members (which means our subsidiaries and other related companies in the Linehub group), our personnel, suppliers or subcontractors insofar as it is reasonably necessary for the purposes set out in this Privacy Policy. However, this is on the basis that they do not make independent use of the personal data, and have agreed to safeguard it.

As required by law: In addition, we disclose your personal data to the extent that we are required to do so by law (e.g. to government bodies and law enforcement agencies); in connection with any legal proceedings or prospective legal proceedings; and in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of preventing fraud or money laundering). 

Enforcement by third parties: We disclose your personal data to third parties in order to enforce or apply the terms of agreements, to investigate potential breaches or to protect the rights, property or safety of Affiliprint, our customers or others. 

The processes surrounding information security within Linehub and Affiliprint have been thoroughly tested and rewarded with the ISO/IEC 27001 certificate through an audit. This internationally recognised certification confirms that all the requirements of an information security management system are met. It recognises and acknowledges that all data is handled responsibly and according to information security standards. The ISO certificate can be viewed on the Linehub.com website. The Statement of Applicability can also be requested there.

We are convinced that the behaviour of individuals is the most important part of security. Our employees are well aware of what is and what is not allowed when it comes to data. There is a policy on incoming data and a security and escalation protocol. This policy is part of our staff handbook and is regularly brought to the attention of all colleagues.

A second-and very important-step in data security at Affiliprint, is to store as little sensitive data as possible (privacy by design). We do not store any personal data for our affiliate marketing service and data, if combined, can never be traced back to a person either. Affiliprint has an advanced authorisation system, which means that only authorised personnel of a certain level can access certain transaction data.

Besides the fact that we store little data and that this data cannot be traced back to individuals, we also strive for the best security of our systems. To this end, we cooperate with professional data security companies. Besides regular checks by our own technical department, we regularly have so-called penetration tests performed. We also have standard control processes for going live with new software. This ensures that, in between penetration tests, only secure software is deployed. Our servers are managed at separate locations within the Netherlands by external hosting providers. They are ISO 9001 and ISO 27001 certified.

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Your personal data collected as part of your recruitment process will be retained for 6 months following the notification on an unsuccessful application, for the purpose of sending you relevant and/or similar job openings to the one that you applied for. You will receive a notification before the end of the 6-month term whether you wish to extend the data retention for this purpose for a following 6 months.

If you have provided your consent to further processing, your personal data will be retained for additional 24 months to consider your application and get in contact with for future job vacancies.

We may retain your personal information for as long as is necessary in order to comply with applicable legal obligations.

In case of a successful application, your personal data will be retained as part of your personnel records and subsequent employee data retention periods will apply.

Under the GDPR and other applicable data protection laws, you have the following rights:

  • request access to your personal data and information related to our use and processing of your personal data; 
  • request the correction or deletion of your personal data; 
  • request that we restrict the use of your personal data; 
  • request a machine-readable copy of your personal data or that your personal data be transferred to other IT systems; 
  • object to the processing of your personal data by withdrawing your consent.

To exercise any of your rights under data protection laws, you can send a request to [email protected].

If you are of the opinion that the way we have responded to your request or addressed your concerns is insufficient, or if you disagree with the way we process your data, you can file a complaint with the Dutch Data Protection Authority or the Data Protection Authority in your country if you reside elsewhere.

Your data may be transferred outside of the EEA in the course of the processing of your personal data being done by our trusted service providers. Where these countries have not been deemed to have an adequate level of protection under an adequacy decision of the EU Commission, we have put in place specific contracts containing the EU Commission’s standard contractual clauses (the “SCCs”) to ensure that your personal data is treated by all parties in a way that is consistent with and which respects laws on data protection, in particular the GDPR. 

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